Thank-you notes and replying to offers

How do I decline a job offer politely?

Reply promptly, thank them sincerely, state your decision clearly and keep the door open. You do not need to give a detailed reason.

Example:
"Dear Ms Torres,

Thank you very much for offering me the position of Laboratory Supervisor. After careful consideration, I have decided to decline the offer, as I have accepted a role that more closely matches my current career plans.

I really appreciated the time you and the team spent with me, and I hope our paths cross again.

Kind regards,
Ravi Nair"

Decline by email or phone followed by email, so there is a written record. Do it as soon as you have decided, so the employer can offer the role to someone else.

If you built a good relationship with the hiring manager, a short phone call before the email is a kind touch. Keep the call brief, then send the written confirmation. Do not ignore an offer or let the deadline pass without replying; silence leaves a poor impression and may be remembered if you apply again.

Reviewed · by the ResumeBuilder.ae editorial team

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Templates to try

Free to edit and preview. Single-column layouts are the safest choice for applicant tracking systems.

ATS Professional

Single column

Use this template: ATS Professional

ATS Classic

Single column

Use this template: ATS Classic

ATS Modern

Single column

Use this template: ATS Modern

General guidance for job seekers, not legal or immigration advice. Employers and applicant tracking systems differ, so always follow the instructions in the job advert. Spotted a mistake? Email support@jobb.ae.

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