What makes a good email signature
A signature tells people who you are and how to reach you, without making them search. For job seekers it also does quiet work: a recruiter who wants to call you can find your number at the end of every email. The best signatures are short, readable on a phone, and look the same for everyone who receives them.
- Name, job title and company first. Add a department only if it helps people route questions.
- One or two ways to reach you. A mobile number with the country code and a website or LinkedIn profile are usually enough.
- A small logo, not a banner. Large images get blocked or shrunk, and they make replies heavy.
- Fonts every computer has. The tool offers only fonts such as Arial, Verdana and Georgia, so your signature does not change font on someone else’s screen.
How to create and install your signature
- Add your details. Every field is optional; you can reorder or hide your phone numbers, email, website and address.
- Choose one of 10 templates. Your text stays when you switch, so you can compare layouts freely.
- Adjust the design. Pick the font, text size, colours, logo width, divider and spacing.
- Copy the signature. The Copy signature button copies the formatted signature itself, ready to paste.
- Paste it into your email settings. Follow the steps for Gmail, Outlook or Apple Mail shown under the preview, then send yourself a test email.
Images in email signatures
Email programs treat pictures differently. The most reliable method is to link to a picture that is already online, for example the logo on your company website, using an address that starts with https://. You can also upload a picture: it is shrunk and embedded in the signature. Outlook and Apple Mail usually keep embedded pictures, but Gmail and some web mail services may remove them or reject the signature, and Gmail limits signatures to 10,000 characters. The tool shows the size of your signature and warns you when a choice may cause problems.
Built for real email programs
Email programs do not handle modern web layouts well, so the signatures are built the way email designers build them: simple tables with the styles written into each element, no scripts and no web fonts. Phone numbers become tap-to-call links and email addresses open a new message. A plain-text version is included for programs and messages that do not show formatting.
No email program shows signatures exactly alike, so small differences in spacing are normal. Rounded photos are a good example: classic Outlook for Windows shows them as squares, so if you upload a photo here, the tool cuts it to the shape you choose before embedding it.
Privacy
Your signature is made in your browser. The details and pictures you add are not sent to our server, and we do not keep them. A linked picture is loaded from the address you give, like any picture on a web page.
Frequently asked questions
Is the email signature generator free?
Yes. All 10 templates, copying, the HTML download and the plain-text version are free, with no account and no branding added to your signature.
Why does my signature look different in another email program?
Each email program applies its own rules to formatted text. The tool uses the most widely supported methods, but small differences remain. Send a test email to yourself, and to a colleague who uses a different program, after installing it.
My logo disappeared after pasting. What can I do?
Some services, including Gmail, do not keep pictures that are embedded in a pasted signature. Upload your logo to your website or another place that gives it a public https:// address, choose “Link to a picture online”, and paste the signature again.
Should I put a disclaimer in my signature?
Only if your employer asks for one. Keep it short; the tool shows it in small grey text below the rest of the signature.
Can I use the signature on my phone?
Many phone email apps accept only plain text in their signature setting. Use the plain-text version for those, and keep the formatted signature for your computer.