File formats for ATS (PDF, Word, text)

How do I make a Word resume that applicant tracking systems can read easily?

Build it simply, with Word's own structure tools rather than visual tricks. A checklist:

  • Start from a blank document or a simple single-column template without text boxes or tables.
  • Type your name and contact details in the main body at the top, not in the page header.
  • Use built-in heading styles for section names such as "Work Experience" and "Education".
  • Use Word's bullet list feature for achievements.
  • Set a right-aligned tab stop for dates instead of pressing the space bar.
  • Choose a common font such as Calibri, Arial or Cambria.
  • Keep images, icons and charts out, or make sure nothing important is inside them.
  • Remove comments, tracked changes and hidden text with Inspect Document.
  • Save as .docx.

Then test it: save a copy as plain text and read it, and export a PDF to run the copy-and-paste test. If both show complete text in a sensible order, you have a Word resume that should handle most systems well, and you can also export it to PDF when an employer prefers that.

Reviewed · by the ResumeBuilder.ae editorial team

See all answers about file formats for ats (pdf, word, text)

Templates to try

Free to edit and preview. Single-column layouts are the safest choice for applicant tracking systems.

ATS Classic

Single column

Use this template: ATS Classic

ATS Professional

Single column

Use this template: ATS Professional

ATS Minimalist

Single column

Use this template: ATS Minimalist

General guidance for job seekers, not legal or immigration advice. Employers and applicant tracking systems differ, so always follow the instructions in the job advert. Spotted a mistake? Email support@jobb.ae.

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